How to Request Accessible Emails in Outlookīy using Outlook’s Accessibility Settings, you can specifically request accessible content from the people sending emails to you. If you want to know more about specific rules used by the Accessibility Checker in Outlook or in other Microsoft applications like Word, Excel, and PowerPoint, visit Microsoft’s documentation on the subject. Click on the arrow next to any issue to open a drop-down menu that will direct you to the specific instances where this issue occurs.įurther down this pane, you can find additional information on this particular issue, why you might want to fix it, and some simple step-by-step instructions on how to fix it. If you’re using Outlook on a Mac, the “Check Accessibility” button can be found under the “Options” tab.Ī new Accessibility pane will appear on the right side of your email window, showing you all the errors, warnings, tips, or suggestions it has found for this email so far. To check any Microsoft Outlook email for accessibility issues, click the “Review” tab on the ribbon while composing an email, and select “Check Accessibility.” This button is at the end of the bar, so if your email window isn’t full screen you might need to click on the three horizontal dots on the right to access this button. It will make sure that tables have simple structures that can be navigated by assistive technology, check your heading styles to simplify navigation, and generally ensure that your email follows best practices for accessibility. The tool will look for things like images missing the alternative text that people who use screen reader rely on to understand images image.
With Outlook’s Accessibility Checker, you can scan your emails for various issues that might pose issues for people with disabilities. How to Access the Accessibility Checker in Outlook
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